Dates and Deadlines

Note: The information below is from the 2024 conference and is provided as a reference only. Specific details about the 2025 conference will be published by June 2024.

View key dates and deadlines for the APAP|NYC 2026 conference, the premier gathering of the performing arts presenting, booking, and touring field.

On this page:

Registration

Visit the register page for more details.

September 3 – Summer Sprint Registration Ends
November 5 – Early Bird Registration Ends
January 12 – Regular Registration Ends
January 19 – On-Site Registration Ends

Hotel

Visit the hotel page for more details.

December X, 2026 - Reservation deadline to get the special APAP|NYC conference rate.

EXPO Booth Registration

Visit the exhibit page for more details.

EXPO Booth Registration - Tiered opening schedule

July 15 – 25+ year tier opens
July 22 – 16-25 year tier opens
July 29 – 10-15 year tier opens
August 5 – 1-9 year tier opens
August 12 – New exhibitor tier opens

Programs and Events

Visit the experience page for more details.

Young Performers Career Advancement (YPCA)

May 27, 2026 – Applications open
July 17, 2026 – Applications close
January 18, 2027 – YPCA Showcase and Reception

Emerging Leadership Institute (ELI)

June 8, 2026 – Applications open
July 24, 2026 – Applications close
January 13, 2027 – ELI seminar begins

UP NEXT! Artist Pitch Session

June 29, 2026 – Applications open
August 10, 2026 – Applications close
January 15, 2027 – UP NEXT! Artist Pitch Session

Works-in-Progress Pitch Session

July 24, 2026 – Applications open
August 28, 2026 – Applications close
January 16, 2027 – Works-in-Progress Pitch Session

Just SEW (Socially Engaged Work) Collaboration Roundtables

June 8, 2026 – Call for topics opens
July 24, 2026 – Call for topics closes
January 13, 2027 – Just SEW Collaboration Roundtables

5 Minutes to Shine (5MTS)

August 3, 2026 – Applications open
September 28, 2026 – Applications close

Road to Conference webinars

Need advice on how to get the most out of APAP|NYC? RSVP to one of our Road to Conference webinars below.

July 15 – What is APAP|NYC?
August 12 – Navigating APAP|NYC for Artists
September 16 – EXPO Hall How To's
October 14 – Showcasing
October 28 – Programming
November 11 – Networking
December 9 – Know Before You Go

APAP|NYC Office Hours

Have questions before you register for the conference? The APAP Team is here to help. Join us for an upcoming APAP|NYC Office Hours session.

August 21
September 18
October 9
October 23
November 6
November 20
December 4
December 18
January 8

Photo: APAP Board Member and Conference Co-Chair Mark Wilson speaking at the APAP|NYC 2025 Opening Plenary (Adam Kissick/APAP)

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Dates and Deadlines

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EXPO Booth Registration

Programs and Events

Road to Conference webinars

APAP|NYC Office Hours

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